Hudson Valley HIE-roes for HIE, Inc. (“Hudson Valley HIEroes”, “we”, “us”, “our,”) recognizes the importance of your personal information and is committed to protecting the privacy of all visitors to our website (“Site”). This Privacy Policy explains what information we collect, how we use it, and to whom and in what capacity we share that information.

INFORMATION WE COLLECT

Information you provide: When you register for an event, submit a contact form, or complete a transaction through the Site, we collect some personal information (that is, any information that can be directly or indirectly associated with you), such as your name, email address, phone number, address, date of birth, billing information and other similar information. You may also provide us with certain personal information of other people (e.g. if you are registering someone else for an event).

Information collected automatically: When you access the Site, we may collect information (either directly or using third party services) using logging (such as IP address, browser type, pages viewed, and the date and time of your visit) and analytics, which can sometimes be correlated with personal information.

Payment information: When you make a donation on the Site, or through a third-party payment processer such as PayPal or Venmo, we may collect some personal information (e.g. first name, last name, billing address, payment information). We will only collect and store such information for acknowledgement and receipting purposes. We will not use your personal information for any other purpose, and will take adequate security measures to protect the information you provide.

Information about children: Because our mission directly involves families and children affected by HIE in the Hudson Valley of New York State, we may collect information about children when it is voluntarily provided by a parent or legal guardian (e.g., during event registration). We do not knowingly collect information directly from children under 13 years old.

USE OF INFORMATION

The information that we collect and store relating to you is primarily used to enable us to provide our services to you in the best possible manner. In addition, we may use the information for the following purposes: (a) To provide you with information relating to our services, such as upcoming events, volunteer opportunities, and organizational updates; (b) To monitor and analyze use and interest in the Site and our services; and (c) As required by applicable law, legal process or regulation.

INFORMATION SHARING AND DISCLOSURE

Where applicable, we may disclose your personal information to any affiliated business entities or third parties necessary to provide services to you. This includes, where applicable, any third parties involved in the administration and operation of our services. We may also disclose your personal information to third parties where we are legally required to disclose such information.

YOUR CHOICES

At any point, where relevant, you may: (a) Opt out of receiving emails from us by using the unsubscribe link or by emailing us at hv@hvhieroes.com and requesting to be removed from our email list; (b) Request access to or deletion of your personal information; and (c) Where applicable by law, ask questions about our collection and use of your personal information.

COOKIES

A “cookie” is a piece of text which asks permission to be placed on your computer’s hard drive. Once you agree, this cookie file is stored on the hard drive of your computer. They help us and our affiliates to improve our Site. They ensure that the content from our Site is presented in the most effective manner for you and your computer. All computers have the ability to decline cookies. This can be done by activating the setting on your browser which enables you to decline the cookies. Please note that should you choose to decline cookies, you may be unable to access particular parts of our Site.

SECURITY

We take reasonable steps to protect the information we collect from loss, misuse, or unauthorized access. However, no method of safeguarding information shared online is completely secure. While we use measures designed to protect your personal information, we cannot guarantee that our safeguards will be effective or sufficient.

THIRD PARTIES

By accessing third party websites or applications through links on our Site, you are consenting to the terms and privacy policies of those websites. We do not accept any responsibility or liability for their privacy practices.

CHANGES TO PRIVACY POLICY

We may amend or update this Privacy Policy from time to time in our sole discretion and without prior notice. Any such amendments or updates will be effective upon our posting of the revised Privacy Policy. Your continued use of the Site following our posting of any revised Privacy Policy will constitute your acknowledgement and acceptance of the amended Privacy Policy. This policy was last modified on November 20, 2025.

CONTACT INFORMATION

If you have any questions regarding this Privacy Policy, you can contact us at info@hvhieroes.com.